Policies and Guidance

Principal Investigator Eligibility

Important Update to the PI Eligibility Guidelines:

Effective July 6, 2020, individuals who are automatically granted continuous or limited PI Rights (see PI Eligibility on a Continuing Basis and PI Eligibility with Limitations below) who have not already taken the FAS and SEAS Update for Faculty and Principal Investigators on-line course in the Harvard Training Portal must take the course prior to the submission of new or competitive renewal proposals, the acceptance of new or competitive renewal awards, or the establishment of new at-risk accounts by OSP. 

Individuals who wish to apply for exceptional PI Rights are required to take the FAS and SEAS Update for Faculty and Principal Investigators on-line course in the Harvard Training Portal before submitting a completed PI Rights Questionnaire to their FAS divisional dean or SEAS dean for consideration.  Please be advised that a Harvard University ID (HUID) is needed to access the Harvard Training Portal.  Once the course has been successfully completed, a certificate of completion will be generated, and a copy of that certificate must accompany the PI Rights form.


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Gift vs. Grant

Investigators working with new sponsors should attempt to clarify whether funding will be made available to them in the form of a gift or a grant. Gifts and grants are handled by two separate Harvard units and each carry their own distinct sets of policies and procedures.... Read more about Gift vs. Grant

Getting Started

The FAS Research Administration Services Pre-Award Team assists FAS faculty and their department administrators with searching and applying for sponsored funding opportunities.  The RAS Pre-Award Team contacts for the Sciences, Social Sciences, and Arts & Humanities divisions may be found in the Contacts section on the far-left side of this page.

For an overview of how FAS Research Administration Services is involved in the support and oversight of sponsored research in FAS and SEAS, please review the...

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Export Controls Policy

The Harvard University policy on export controls should be consulted before carrying, shipping or otherwise sending materials outside of the United States, traveling to countries that may be the subject of sanctions, collaborating with a foreign national outside of Harvard University or any...

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Supplemental Salary

With the approval of external sponsors and the University, faculty members are permitted to augment academic salaries with sponsored funds for up to 3/9ths of the academic salary, as compensation for the time spent on the associated sponsored research projects.  A quantifiable supplemental faculty compensation request in a grant proposal constitutes a commitment of effort that must be fulfilled, whether or not salary is paid for the effort on that project.  Any committed effort that is not compensated by the project becomes a cost-sharing burden for the FAS.


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Effort Reporting Policy

Adherence to this policy is required for all effort related to federally sponsored grants and contracts as well as any non-federal awards where the sponsor requires effort reporting and/or salary certification.

See also:
Apply > Budget Preparation >...

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