Responsible Office: FAS Office of Finance/ SEAS Office of Accounting
Effective Date: July 1, 2017
Revision Date: November 16, 2018
Policy Statement and Reason for Policy
The Faculty of Arts and Sciences (FAS) and the John A. Paulson School of Engineering and Applied Sciences (SEAS) provide substantial academic facilities, including laboratories, libraries and information technologies, administrative support, and other resources that enable faculty to engage in innovative research and incomparable scholarly activities. The cost of providing the staffing and infrastructure necessary to support the programmatic activities of our faculty is borne largely by the FAS and SEAS; thus, it is critical that FAS and SEAS receive... Read more about FAS and SEAS Policy on Assessments on Current Use Gifts and Sponsored Awards
In 1974, a Report of a Committee on Criteria for Acceptance of Sponsored Research in the Faculty of Arts and Sciences was presented to the Faculty. It consisted of a preamble, a set of principles governing the conduct of research, and commentary on these principles. Only the (italicized)...
For each sponsored award, it is customary to designate as PI one person who bears ultimate responsibility for academic decisions as well as for financial, administrative, and compliance matters relating to the project. Only teaching members of the Faculty and a select number of other academic appointees are accorded Principal Investigator rights and may seek external research support on a continuing basis.... Read more about Principal Investigator Eligibility
Voted by the President and Fellows of Harvard College, March 17, 1980 and amended on March 13, 2000, April 20, 2004, and December 2012 (superseding vote of September 14, 1964 and amendments thereafter).
Each professional research position shall be categorized as belonging...
The Faculty of Arts and Sciences (FAS) and John A. Paulson School of Engineering and Applied Sciences (SEAS) Policy on Financial Conflicts of Interest (fCOI) Disclosures outlines the detailed FAS fCOI disclosure reporting, review, and determination procedures. For a PDF-printable copy of this policy, click here.... Read more about Financial Conflicts of Interest Disclosures
This Environment and Safety Plan identifies the roles, responsibilities, communications networks, training programs, and other mechanisms by which the Faculty of Arts and Sciences (FAS) seeks to ensure the safety of its personnel and the environment in all of the Faculty’s diverse activities.... Read more about Environment and Safety Plan
Adherence to this policy is required for all effort related to federally sponsored grants and contracts as well as any non-federal awards where the sponsor requires effort reporting and/or salary certification.
Principal Investigators are responsible for managing expenditures on their grants and for working with administrators to project sponsored accounts and ensure that over-expenditures do not occur. If interest charges on deficits are significant, they are passed on from Harvard’s central bank to FAS departments and centers, which may in turn pass them on to non-sponsored fund(s) belonging to the PI. (Policy is being revised)
Cost-sharing commitments are generally discouraged in proposals unless they are required by the sponsor. If a proposal commits a quantified portion of a PI’s academic year effort or lists other direct costs that will be paid for by University or sponsored funds, this constitutes a commitment by the University to cost share. Cost shared effort needs to be certified annually, and companion accounts must be set up to track any other items committed.... Read more about Cost Sharing
This FAS policy, in effort to disseminate the fruits of research and scholarship as widely as possible, describes the permissions granted to the President and Fellows of Harvard College to make available any scholarly articles and to exercise the copyright in those articles written while a person is a member of the Faculty of Arts and Sciences.
In accordance with OMB costing principles, it is necessary to explain and justify transfers of charges onto federally-funded sponsored awards, where the original charge was previously recorded elsewhere on Harvard's General Ledger.