RAS Review Criteria

NOTE: In an effort to streamline the review process, RAS is piloting a revised set of Review Criteria from October 1 - January 31. Please review these criteria before routing your next request.  If you wish to provide feedback, please contact your RAS Divisional Representative.
 

What types of proposals and requests require RAS review and approval?
 

  • New and Competing Renewal proposals meeting ANY of the following conditions:
     
    • Total Project Costs exceed $2 million 
    • Indirect Cost rate used is less than our 69% federally-negotiated Organized Research rate
    • Cost Sharing (either mandatory or voluntary) is committed
    • Subawards/Subcontracts are included in the budget
    • Multiple Tubs and/or Orgs are involved
    • Exceptional PI Rights are required (not including appointment types listed under PI Eligibility with Limitations)
    • Provost Review is required based on the University’s Provost Review Criteria
    • Institutional Training Grants (e.g. NIH T32)
    • Industry Sponsored Research Agreements (ISRA)
    • Grant-making Grants
    • Incoming faculty grant transfers
  • Budget revisions involving cuts of 25% or more of proposed Total Project Costs
    • Significant budget reductions should be accompanied by a reduction of the project’s Scope of Work
  • Changes made during the life of a funded project:
    • Supplemental funding requests
    • Addition of new Cost Sharing commitments
    • Addition of new Subawards/Subcontracts
    • Addition of new Interfaculty Involvement
       
  • Budget revisions impacting IDC recovery that require sponsor prior approval

What types of proposals and requests do NOT require RAS review and approval?
 

  • New and Competing Renewal proposals meeting ALL the following conditions:
     
    • Total Project Costs are less than $2 million
    • Indirect Cost rate used is our 69% federally-negotiated Organized Research Indirect Cost rate
    • No Cost Sharing (either mandatory or voluntary) is committed
    • No Subawards or Subcontracts are included in the budget
    • Only one Tub and Org is involved
    • Principal Investigator is a faculty member or other individual whose appointment type grants them PI rights on a continuing or limited basis (see Principal Investigator Eligibility)
    • Provost Review is not required
    • Proposal is not for an Institutional Training Grant (e.g. NIH T32), Industry Sponsored Research Agreement (ISRA), Grant-making Grant, or an Incoming faculty grant transfer
  • Graduate and Postdoctoral Fellowships
    • Typically defined as projects with students/postdocs proposed as PI and their advisor(s) as Sponsor or Mentor
    • Includes NSF Doctoral Dissertation Improvement (DDIG) and Research Improvement (DDRIG) proposals and NIH K99 Pathway to Independence proposals
  • Federal Equipment and Instrumentation Grants
    • Proposals for the Defense University Research Instrumentation Program (DURIP), NIH Shared (SIG) or High-End Instrumentation (HEI) Grants, or similar awards that solely fund the purchase of a piece of major equipment do not require RAS review unless they meet other criteria as described above
  • Budget revisions involving cuts of less than 25% of proposed Total Project Costs
    • Reductions of any size should be accompanied by an evaluation of the project’s Scope of Work to determine whether it is still reasonable within the reduced budget amount
  • Changes made during the life of a funded project:
    • Continuation requests (e.g. non-competing progress reports)
    • No-cost Extension requests
    • New Account requests
    • Pre-Award Costs requests
    • At-Risk Account requests
    • Change Tub/Org requests
    • Change PI requests
    • Rebudget Restricted Categories requests, unless IDC recovery is impacted as noted above
    • Outgoing PI transfers and early award terminations


For additional information about review criteria and the responsibilities of each signing party, please see Review Responsibilities

For printer-friendly views of this Pilot and the previous review criteria:

PDF of RAS Review Criteria in effect through 9-30-18
Printer-friendly version of RAS Review Criteria being piloted 10/1/18 - 1/31/19