Systems & Tools

FAS Systems

Aurora


The Faculty of Arts and Sciences has implemented Aurora to replace the current FAS Personnel Information Network, ASPerIN. Aurora supports Staff, Temp/LHT, TF/TA, Faculty and other academic appointment processing in a new system that is streamlined and user-friendly. Training on Aurora is available through the FAS Administrative Systems Assistance Program (ASAP).

Access to Aurora is provided by the FAS systems security unit and can be requested via email.

 

University Systems

ECRT System
Harvard University has deployed the web-based system, ecrt, to serve as the new tool to facilitate the effort certification and reporting process.

 

Buy-to-Pay (B2P)

Provides a user-friendly shopping experience by enabling users to buy what they need quickly, securely, and cost-effectively. This eProcurement system optimizes the shopping process by replacing manual and inefficient processes with a seamless process from point-of-order to payment. Users can make informed business decisions through enhanced analytic and reporting capabilities. 

Buy-to-Pay (B2P) allows Harvard to:

  • Eliminate the need to collect, manage, and store paper documents
  • Provide workflow transparency
  • Gain greater control and visibility into order details and status

Forms that may be required for purchases include:

Vendor Justification Form

Harvard University requires vendor/supplier selection justification and price verification for orders > $50,000 purchased with Federal funds (100000-199999 fund range). Purchases made with cost-share funds or journaled onto Federal funds must also meet these requirements.

Debarment Certification

A signed Debarment Certification Form is required for contract purchases ≥ $35,000 subject to Federal Acquisition Regulations, or debarment language must be included in the contract before Harvard makes a purchase commitment.

The previous procurement system, HCOMis still active for older Purchase Orders (POs), as well as referencing historical transactions.

 

 

GMAS

Grants Management Application Suite (GMAS)
GMAS is a grants management application developed by Harvard and debuted at the University in 2004. This application is used to submit requests to sponsors, to view proposals and award documents, to see detailed expenses, and to compare budgeted expenses to actual transactions.

Access to GMAS can be arranged by contacting FAS Application Security, through the departmental authorized requestor. Periodic GMAS workshops are also offered.

 

PI Dashboard

The PI Dashboard is a reporting and projection tool for faculty and financial staff to report on sponsored and non-sponsored funding sources and project future expenses. The PI Dashboard serves as a one-stop-shop that provides a comprehensive and accurate view of expense data, detailed reporting, dashboards and analytics.

Access to PI Dashboard can be arranged by contacting FAS Application Security for those affiliated with FAS departments, or by contacting Pam Baker-Webber for those affiliated with SEAS departments.