Policies and Guidance

Supplementing Stipends

Refer to the documents on this page for an outline of best practices approach for FAS and SEAS regarding questions around supplementing stipends or setting up a secondary appointment for work performed on sponsored awards as well as for a flow chart for determining whether a stipened should be supplemented. 

FAS Guidance Documentation:

Read more about Supplementing Stipends

FAS and SEAS Policy on Assessments on Current Use Gifts and Sponsored Awards

  • Responsible Office: FAS Office of Finance/ SEAS Office of Accounting
  • Effective Date:   July 1, 2017
  • Revision Date:   April 24, 2017

Policy Statement and Reason for Policy

The Faculty of Arts and Sciences (FAS) and the John A. Paulson School of Engineering and Applied Sciences (SEAS) provide substantial academic facilities, including laboratories, libraries and information technologies, administrative support, and other resources that enable faculty to engage in innovative research and incomparable scholarly activities. The cost of providing the staffing and infrastructure necessary to support the programmatic activities of our faculty is borne largely by the FAS and SEAS; thus, it is critical that FAS and SEAS receive Read more about FAS and SEAS Policy on Assessments on Current Use Gifts and Sponsored Awards

Policies Relating to Research and Other Professional Activities Within and Outside the University

 

  1. With the acceptance of a full-time appointment in the Faculty of Arts and Sciences, an individual makes a commitment to the University that is understood to be full-time in the most inclusive sense. Every member is expected to accord the University his or her primary professional loyalty, and to arrange outside obligations, financial interests, and activities so as not to conflict or interfere with this overriding Read more about Policies Relating to Research and Other Professional Activities Within and Outside the University

Proposal Submission Policy

The complete and final proposal, accompanied by the necessary School-level approvals, as well as any other attachments or approvals required by the sponsor or the University, must be received by the submitting office at least five (5) full business days prior to the sponsor's due date. Read more about Proposal Submission Policy

Principal Investigator Eligibility

For each sponsored award, it is customary to designate as PI one person who bears ultimate responsibility for academic decisions as well as for financial, administrative, and compliance matters relating to the project.  Only  teaching members of the Faculty and a select number of other academic appointees are accorded Principal Investigator rights and may seek external research support on a continuing basis.  Read more about Principal Investigator Eligibility

Gift vs. Grant

Investigators working with new sponsors should attempt to clarify whether funding will be made available to them in the form of a gift or a grant. Gifts and grants are handled by two separate Harvard units and each carry their own distinct sets of policies and procedures. Read more about Gift vs. Grant

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