Proposal Submission Policies

Faculty Disclosure Resources

The Office of the Vice Provost for Research has updated faculty disclosure and intellectual property protection guidance for the research community as of May 2021. This information, along with FAQs, can be found on the OVPR website.

Principal Investigator Eligibility

PI and Co-PI Guidelines for FAS and SEAS Researchers and Staff

For each sponsored award, it is customary to designate one person as the project’s Principal Investigator. This is the person who will bear primary responsibility for the project’s design, execution, and oversight as well as for all financial, administrative, and compliance matters.


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Gift vs. Grant

Investigators working with new sponsors should attempt to clarify whether funding will be made available to them in the form of a gift or a grant. Gifts and grants are handled by two separate Harvard units and each carry their own distinct sets of policies and procedures.... Read more about Gift vs. Grant

Getting Started

The FAS Research Administration Services Pre-Award Team assists FAS faculty and their department administrators with searching and applying for sponsored funding opportunities.  The RAS Pre-Award Team contacts for the Sciences, Social Sciences, and Arts & Humanities divisions may be found in the Contacts section on the far-left side of this page.

The following topics are covered in this section:


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Effort Reporting Policy

Adherence to this policy is required for all effort related to federally sponsored grants and contracts as well as any non-federal awards where the sponsor requires effort reporting and/or salary certification.

See also:
Apply > Budget Preparation >...

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Cost Sharing

Cost-sharing commitments are generally discouraged in proposals unless they are required by the sponsor. If a proposal commits a quantified portion of a PI’s academic year effort or lists other direct costs that will be paid for by University or sponsored funds, this constitutes a commitment by the University to cost share. Cost shared effort needs to be certified annually, and companion accounts must be set up to track any other items committed.... Read more about Cost Sharing

Submission Timeline

The 5-Day Policy Pilot (Effective April 1, 2019, for proposals due on or after April 8, 2019)

Please note: While the 5-Day Policy pilot period officially ended on December 31,2019, the policy continues to be in effect until further notice as RAS completes its assessment and submits its policy recommendations to FAS and university leadership for their consideration.

Proposal review and submission is a...

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