Proposal Submission

Guidance for Completion of NIH Other Support

Guidance document to help our research community better understand the agency’s regulations (NIH GPS) and expectations, and what resources should be reported in the NIH “Other Support” (OS).

Faculty Disclosure Resources

In response to federal funding agencies and congressional committees expressing concern regarding certain activities that threaten the integrity of the U.S. research enterprise, the Office of the Vice Provost for Research has collected and collated updated guidance for Harvard Researchers in... Read more about Faculty Disclosure Resources

PI Eligibility

For each sponsored award, it is customary to designate as Principal Investigator one person who bears ultimate responsibility for academic decisions as well as for financial, administrative, and compliance matters relating to the project. 

Only  teaching members of the Faculty and a select number of other academic appointees are accorded Principal Investigator rights and may seek external research support on a continuing basis.

If a Harvard employee whose appointment type is not listed among those on the ...

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Principal Investigator Eligibility

For each sponsored award, it is customary to designate as PI one person who bears ultimate responsibility for academic decisions as well as for financial, administrative, and compliance matters relating to the project.  Only  teaching members of the Faculty and a select number of other academic appointees are accorded Principal Investigator rights and may seek external research support on a continuing basis.... Read more about Principal Investigator Eligibility

Gift vs. Grant

Investigators working with new sponsors should attempt to clarify whether funding will be made available to them in the form of a gift or a grant. Gifts and grants are handled by two separate Harvard units and each carry their own distinct sets of policies and procedures.... Read more about Gift vs. Grant

Getting Started

The FAS Research Administration Services Pre-Award Team assists FAS faculty and their department administrators with searching and applying for sponsored funding opportunities.  The RAS Pre-Award Team contacts for the Sciences, Social Sciences, and Arts & Humanities divisions may be found in the Contacts section on the far-left side of this page.

For an overview of how FAS Research Administration Services is involved in the support and oversight of sponsored research in FAS and SEAS, please review the...

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Effort Reporting Policy

Adherence to this policy is required for all effort related to federally sponsored grants and contracts as well as any non-federal awards where the sponsor requires effort reporting and/or salary certification.

See also:
Apply > Budget Preparation >...

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Cost Sharing

Cost-sharing commitments are generally discouraged in proposals unless they are required by the sponsor. If a proposal commits a quantified portion of a PI’s academic year effort or lists other direct costs that will be paid for by University or sponsored funds, this constitutes a commitment by the University to cost share. Cost shared effort needs to be certified annually, and companion accounts must be set up to track any other items committed.... Read more about Cost Sharing

Submission Timeline

The 5-Day Policy Pilot (Effective April 1, 2019, for proposals due on or after April 8, 2019)


Proposal review and submission is a collaborative process between the Office for Sponsored Program (OSP), FAS Research Administration Services (RAS) and the Department / Principal Investigator (PI).  RAS and OSP have worked with the FAS Faculty standing Committee on Research Policy (CRP) to develop an alternative to the current proposal submission policy (i.e. “Five Day Rule”). The CRP has recommended the implementation of a revised proposal submission policy that...

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