Cost Sharing

Companion Accounts

All committed cost sharing should be tracked using companion accounts, which are created by matching the Activity, Subactivity, and Root segments of the sponsored account code and the Fund segment of the non-sponsored account that provides the cost sharing. Example below:

Tub

org

Object

Fund

Activity

Subactivity

Root

Sponsored Fund

370

30000

xxxx

123456

234567

0001

4321

Companion Account

370

40000

xxxx

000001

234567

0001

4321

To begin charging to a companion account, please make a request to appsec@fas.harvard.edu to cross validate the non-sponsored fund with the sponsored activity:

Is it possible for you to relax the cross validation on org/fund 40000.000001?  I need to use the fund with sponsored org/fund/activity 30000.123456.234567 to demonstrate cost sharing with a companion account.

If you experience any problems charging to a companion account string, contact FAS Finance Security and Chart of Accounts Administration (“APPSEC”).

If faculty effort is being cost shared, FAS Finance will assist with a journal from core funds to the companion activity.  This should be done in advance of each certification period using SPECTRA