Apply for Funding

What administrative support is available for the preparation, submission and management of grant proposals and awards?

Faculty in the Science Division, SEAS, and some Social Science departments have designated sponsored research administrators. For the Arts & Humanities Division and Social Science departments that do not have a designated sponsored research administrator, FAS Research Administration Services provides full support with proposal preparation, budget preparation, submission of grant applications, managing an award, and preparing and submitting grant progress reports. Faculty and administrators in the Arts & Humanities Division may contact Katherine Zuccala at kzuccala@fas.harvard.edu or 617-496-3627 for advice and assistance. Faculty and administrators in the Social Science Division in a department without a designated sponsored research administrator may contact Jimmy Matejek-Morris at jmatejek@fas.harvard.edu or 617-496-6216. These sponsored research administrators can answer all of your questions about applying for funding and will provide support for these activities as well.

Who can help me create a budget for my proposal?

Faculty in the Science Division, SEAS, and some Social Science departments have designated sponsored research administrators. Research Administration Services offers support for administrative aspects of the proposal preparation and submission process for departments that do not have a designated sponsored research administrator, including construction of proposal budgets and coordination of the University’s review and submission process. Faculty in the Arts & Humanities Division may contact Katherine Zuccala (kzuccala@fas.harvard.edu or 617-496-3627) and faculty in the Social...

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What is the proposal submission process at Harvard?

In FAS, all requests for funding to be submitted to an external sponsor must be reviewed and approved by the following entities prior to submission:

  1. The PI’s Department Chair;
  2. the Dean of FAS or his/her designee;
  3. and, on behalf of the President and Fellows of Harvard College, by and Authorized Organizational Representative (AOR) at the Office for Sponsored Programs or, for industry sponsored agreements, the ...
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Do all proposals require institutional review prior to submission?

In most cases, proposals to external sponsors require institutional authorization. They are therefore submitted through Harvard’s Office of Sponsored Programs and are subject to institutional review. Some opportunities, such as fellowships and certain sabbatical opportunities, may be submitted directly by faculty to the sponsor without institutional review. If you are planning a submission, please contact your sponsored research administrator as early as possible with an indication of your intention to apply to receive support with the review and submission process and for...

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As a postdoc, how do I submit an application for funding?

There are two ways to submit an application for funding: you may submit as an individual or through Harvard University’s Office for Sponsored Programs (OSP). Some sponsors will require you to submit as an individual while others will require you to submit through the institution. Please be aware that there may be tax, benefits, and other implications that may change depending on whether you submit through Harvard University or as an individual. We highly recommend that you discuss your applications with a departmental grants administrator or your faculty mentor prior to submitting a...

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What are indirect costs (or overhead)?

Indirect costs are also commonly referred to as overhead, facilities and administrative costs (F&A), IDC, or indirects. Charging assessments on gifts and allocating indirect costs on grants enable FAS and SEAS to recoup a portion of the overhead costs associated with externally funded activities and the reimbursement of these costs provides FAS and SEAS with a source of revenue to reinvest in its infrastructure, which, in turn, supports the academic pursuits of our faculty. More information on current federal rates, as well as the FAS/SEAS policy regarding sponsors that do not cover the... Read more about What are indirect costs (or overhead)?

Are there any exceptions to the FAS/SEAS policy requiring a minimum 15% overhead on sponsored funding?

Assessments are categorically waived on the following classes of funds: Financial aid, or other student support; grants for construction; grants for equipment and instrumentation; assessments that are limited or prohibited by law or other governmental restriction. Capital equipment expenditures on sponsored awards are also exempt from this policy. ...

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